Event Run Sheet Template
The minute-by-minute plan for the day, with time, action, location, lead, supplier, notes and status columns.
15 pagesPrintable PDF
Cover artwork shown for illustration. You receive a PDF to print at home or use on screen. Props are not included.
Event Setup Checklist
Created by Cameron’s Events
Set up any venue on time: team jobs, room-by-room checks, an equipment list, the final 30-minute check and handback.
Price: £2.99
- 14 pages
- Printable A4 PDF
- Instant digital download
Also in the Ultimate Event Planning Bundle — 9 printables for £19.99, saving £12.92 on buying them separately.
What’s included
- How to use, and the set-up plan and team
- Arrival, access and unloading, with supplier check-in
- Layout, and sound, lighting and power
- Décor, signage and welcome; catering, drinks, cake and gifts
- Facilities, access and safety checks; room-by-room check
- Equipment inventory, final 30-minute check, breakdown and venue handback
Look inside
3 sample pages from the 14-page PDF. Each one shows the top of the page only.
Set-up plan and team 
Room-by-room check 
The final 30-minute check
About this checklist
A printable event setup checklist for any venue. Assign helpers to areas, then work through arrival and unloading, supplier check-in, layout, sound, lighting and power, décor and signage, catering, facilities and access. A room-by-room check, an equipment inventory and a final 30-minute walk-through get you ready for doors, and breakdown and handback pages finish the day.
How to use it
- Assign each helper an area before the day.
- Set up in order, checking suppliers in as they arrive.
- Do the final 30-minute check, then use the breakdown and handback pages.
How delivery works
- Enter your email and pay securely on Stripe’s hosted checkout.
- Once payment is confirmed, your thank-you page shows a Download button for the PDF.
- We also email a personal download link, active for 30 days (up to 20 downloads).
- Print at home on A4 or read it on any phone, tablet or computer.
This is a digital product — nothing is posted to you.
FAQ
Is it for a particular venue?
No. It works for halls, function rooms, homes, gardens and marquees. Cross out what does not apply.
Does it cover fire safety rules?
It includes checks such as keeping exits clear and knowing the evacuation point. Follow your venue's procedures; it does not replace them.
How is it different from the Event Planning Checklist?
The planning checklist covers the weeks before. This checklist covers set-up day itself, area by area.
Can helpers use separate pages?
Yes. Print the pages for each area and hand them to the helper responsible.
When can I download this checklist?
Straight after your payment is confirmed. The download button appears on your thank-you page, and we email you a secure link too.
Is this a physical product?
No. This is a digital PDF download. Nothing is posted, and there are no delivery charges.
Is it a subscription?
No. It is a single one-off payment for this checklist.
What if I lose the email or my link expires?
Reply to your purchase email or contact us with your order number and we’ll send you a fresh download link.
Do you store my card details?
No. Card payments are processed on Stripe’s hosted checkout page — never on cameronsevents.com.
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